New environment as a fresh start
Meanwhile, all employees of the housing corporation use the OpenText platform. They work with the application they use most frequently for their tasks and know for sure that the information they use is correct and the same across all systems.
Documents are now easier to find through the use of tags. "We analysed and enriched all documents during the transfer to increase their quality. For example, during the migration we immediately looked at whether we could link documents to a tenant file or a residential building. Also, the individual documents, such as PDFs, are now searchable with a search function," Jos explains.
Thanks to structural version management, there is only one version of each document. And Stadlander regularly removes or cleans up documents, which improves the searchability. Jos: "OpenText makes suggestions about which documents Stadlander can remove. In doing so, the software takes into account the conditions that you enter. That is convenient, for example because you are obliged to keep financial documents for seven years and then you have to delete them. When the mandatory retention period is over, the software asks if you want to delete the information."