Fleet Officer

Microsoft, data & ai, some experience, internal role
Belgium

At delaware, mobility is more than just getting from A to B—it’s about making sure every colleague can move efficiently, sustainably, and with peace of mind. As a Fleet Officer, you’ll play a key role in keeping our vehicle operations running smoothly, from car orders to charging infrastructure. 

You’ll be juggling multiple priorities, managing tight deadlines, and dealing with unexpected issues that require quick thinking and clear communication. It can be fast-paced and occasionally stressful. If you’re someone who thrives in a structured environment, enjoys solving problems, and takes pride in keeping things running smoothly, you might be exactly who we’re looking for.

What will you be doing?

As a Fleet Officer, you’ll be the go-to person for everything related to our company vehicles. You’ll work closely with colleagues, leasing partners, and suppliers to ensure our fleet runs like a well-oiled machine.

  • Coordinating the car selection and ordering process: from requesting quotes to placing orders and updating our systems.
  • Managing incoming invoices and ensuring everything is processed accurately and on time.
  • Creating clear, insightful reports on fleet costs, sustainability, HR data, and mobility budgets.
  • Overseeing the home charging process: from device distribution to installation follow-up and troubleshooting.
  • Acting as the central contact for leasing companies, dealers, insurers, and body shops.
  • Keeping a close eye on data quality and making sure our internal fleet documentation is always up to date.
picture_Paulien_Aalders

more info about this job?

Paulien Aalders

Who are we?

We’re the Fleet & Facilities team, a close-knit group of 12 enthusiastic colleagues with wide-ranging responsibilities. Our 7 receptionists are responsible for the front desks of the offices. Under the leadership of the Fleet & Facilities Manager, two fleet specialists manage the delaware car and bike park, one colleague is prevention officer and another colleague takes care of all technical functionalities.

Just so you know: delaware has its offices in Antwerp, Ghent, Kortrijk, Lummen, Liège, Wavre and Sanem (Luxembourg).

Is there a match?

  • You’re confident with MS Office, especially Excel—you know your way around pivot tables and formulas.
  • You have experience with S4 Hana and XPO Fleet, or you’re eager to learn quickly.
  • You’re comfortable working with data, systems, and reporting tools.
  • You’re highly organized and are stress-resistant, even when things get hectic.
  • You’re solution-oriented and don’t shy away from taking initiative.
  • You can work independently, but you also enjoy being part of a team.
  • You’re fluent in Dutch, English & French is a plus

Let's meet up!

Come have a chat with us and tell us all about your skills, talents and previous experience. Are you keen to help us grow our Fleet & Facility team? Make sure to connect with us if you have any questions whatsoever. Click the Apply now button below and hopefully we’ll get to meet each other soon!

delaware firmly commits to creating an inclusive work environment that empowers all. A diverse workforce is the best guarantee for success for our employees, our customers and our partners.

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You follow up on generic and specific reward questions and are up to speed on the changes in Belgian and European tax law & social regulations. You would enjoy being actively involved in taskforces on a variety of HR topics and, depending on your interests and growth path, play an important role in broader HR projects.

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Join us at delaware, where over 1500 talented colleagues in Belgium and Luxembourg are dedicated to helping our customers future-proof their businesses.

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