Professionalize with RPA
Another problem is the way procurement and tenders differ around the globe. For a global player like Bekaert, this is a real challenge. RPA provides a solution: every month, the robot checks the contracts in SAP two months prior to the validity due date, or at a moment chosen by the purchaser. It then runs a set of reports that list vendor and contract details (e.g. material quantities, contract compliance, quality details, unplanned costs, delivery times, number of complaints, etc.) and compiles all that data into one predefined Excel spreadsheet. Once the bot is ready to upload the data into the e-sourcing solution, it informs the buyer.
Buyers can study the information, adapt it where needed and give approval to the robot to submit a tender. The robot will then launch a tender in the e-sourcing platform and set up the participating vendors as per the buyer’s instructions. The buyer then steps in to validate and select the internal stakeholders and sends an invite to all the participants.