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An Easy Guide to Opentext for SAP
27/08/2019

An Easy Guide to Opentext for SAP

What are the functions of SAP Open Text?

  1. Opentext for Archiving
  2. Opentext Business Center
  3. Opentext Digital Asset Management
  4. Opentext Employee File Management
  5. Opentext Vendor Invoice Management

What is SAP Open Text?

SAP OpenText allows you and your business processes to gain transparency and efficiency with a single point of access for all your data and documents for your business.

SAP OpenText includes archiving and document access for your SAP Solutions. Store, manage, and retrieve your SAP and non-SAP related documents across your modules and applications.

As a user, you can gain a document-centric view of your business processes with user-friendly navigation. SAP Open Text can do so much for your business processes. Check out some of these modules you can use to optimize your organization.

OpenText for Archiving

OpenText for Archiving

If compliance and efficiency are currently a challenge for your business, you can use OpenText Archiving for SAP. It doesn’t matter if it’s a paper, email, or an office document. All your business documents are secured, archived, and attached to SAP transactions and SAP Processes.

Content can be securely stored in various formats, including archive formats like TIFF and Adobe PDF. Access to these files is guaranteed to be long-term and reliable. OpenText Archiving for SAP allows users to easily access all important business documents, no matter the time or location they are in.

All authorized employees gain instant access to the same information. The content is stored in a secure and scaled archive server. This server can be managed on a hard-disk storage system from various leading storage vendors. Your data is guaranteed to be secure and accessible at all times with a reliable storage vendor. Archiving has never been easier with OpenText Archiving.

OpenText Business Center

OpenText Business Center

OpenText Business Center accelerates your SAP business processes through a unique end-to-end automation. This captures the process of your business data and documents. OpenText Business Center closes the evident gap between the outside world and internal processes by making your communication channels digital.

OpenText Business Center can optimize your processes with customers, suppliers, and partners. If you’ve been looking to improve your communication and engagement with these important aspects, the integrated communication through OpenText gives you this opportunity.

If you use the SAP Fiori app with the OpenText Business Center, the speed of communication and cooperation helps employees spend less time on administrative tasks and data entries.

OpenText Digital Asset Management

OpenText Digital Asset Management

Digital media is an emerging medium for a lot of businesses. Your organization may already be using digital media to enrich engagement for potential customers, your employees, and future partners. However, digital media is an expensive asset to create. You need to deal with intellectual property, licensing, and copyright regulations. OpenText Digital Asset Management is a system that can solve these problems and help bring in new opportunities.

OpenText Digital Asset Management for SAP is a user-friendly application with the unique capability to customize web interface and an enterprise optimized structure. This serves as a unified point to manage all your digital media and the accompanying information. The value of your digital assets is extended and this enables users to re-purpose digital media assets for many enterprise workflows without the added cost of manual re-creation and re-packaging. OpenText Digital Asset Management also has a built-in workflow tool that saves time by simplifying management, tracking, and contributions to projects across your enterprise or organization.

OpenText Employee File Management

OpenText Employee File Management

If you need to manage large volumes of workforce records while maintaining compliance with no threats of deletion, OpenText Employee File Management is the solution. Your Human Resources team can deploy strategic operations by providing the department with the right tools that deliver easy-to-access digital records of your work. All printed documents from employee information sheets to job application forms, master data, and internal documents are readily available in a digital personnel file. All personnel activities and processes are quick and efficient. HR doesn’t need to perform complicated processes to access what they need.

OpenText Employee File Management promises better productivity for your HR department. You can now have a centralized hub for employee data, allowing the HR Department to view employee documents on a single screen. OpenText File Management also automates routine document inquiries. Now your organization can spend more time on strategies while helping the employees with their needs. This optimized engagement makes your HR department better informed and more responsive to employee needs.

OpenText Vendor Invoice Management

OpenText Vendor Invoice Management

There are various processes involved in documentation. OpenText Vendor Invoice Management streamlines and simplifies receiving, managing, routing, and monitoring invoices. OpenText Invoice Management will make sure that your invoices are routed automatically to the right person for immediate resolution, approval and payment. Vendor Invoice Management also has the capability to process order confirmations and delivery notes. This can eliminate the challenges and errors that involve invoice management.

OpenText Vendor Invoice Management when integrated with SAP S/4 HANA boosts productivity and revenue. Routing, approval, and payment processes are automated for your convenience. Vendor relations are also easily accessible with updated and accurate on-time financial reports. The enhanced cash flow and workflow also shortens the payment cycle with the use of OpenText Vendor Invoice Management.

Key Takeaway

The question of “What is SAP OpenText?” is easily answered by a few simple words: accessible and organized data for a structured and meaningful user experience. Use SAP OpenText for your business if you need an optimized and streamlined organization solution.