Invoice management

Invoice management: tap into the benefits of automation

When it comes to invoices, there is no one-size-fits-all: sources, formats and contents all differ considerably. There is one constant, though: manual invoice processing is slow and error-prone and, as a result, costly. What if you could help your accounts payable (AP) staff to automatically process invoices – from recognition to approval, posting and archiving? The return on investment is quick and impressive for large companies as well as SMEs, making your team, management and suppliers happy!

9 reasons to make invoice management smarter

Win time: Reduce the time needed for data entry, exception management and the resolution of billing discrepancies and approvals. So that you save your AP team for added-value projects/tasks.

Eliminate errors: Avoid the errors related to manual data entry and the resulting payment queries, complaints and risk of penalties.

Save money: Cut the cost per invoice processed to boost your cash flow, pay faster in order to avoid penalties and benefit from quick-pay discounts.

Raise security: Avoid duplicate or lost invoices. Prevent fraud by ensuring that every invoice is securely transferred.

Enable quicker decision-making: It’s easier to make decisions faster, as your invoices move straight into the approval process and authorized parties can review invoices from anywhere – even on mobile devices.

Gain cash flow visibility: A real-time, accurate view of your cash position helps you make smart payment and investment decisions.

Audits become a breeze: Built-in data verification and quality assurance ensure legislative compliance. The digital archive helps you prove payments and segregation of duties

Make suppliers happy: Your suppliers will appreciate correct and faster payments.

Ban paper: Trust Optical Character Recognition (OCR) to process the growing amount of e-invoices you’re receiving in minutes and push suppliers off paper. Less paper means less physical storage space needed, while you protect forests: every million e-invoices saves 133 trees (and cuts 36 tons of CO2 emissions).